Streamline Patient Intake and Scheduling
Automate new patient intake and appointment scheduling for your medical practice with our easy to use platform.
How It Works
Patient Intake
Schedule Calls
Set up automated calls for new patients through our platform.
Automated Interaction
Our system conducts the intake process and schedules appointments.
Review Data
Access collected information and schedules on our secure platform.
Easy-to-use interface for scheduling patient calls
Comprehensive intake information, clearly organized for your staff
Appointment Scheduling
Our intelligent scheduling system streamlines the appointment process, allowing patients to book consultations with ease while giving your practice complete control over availability and preferences.
- ✓Outbound & inbound scheduling supported
- ✓Custom appointment types (screening, follow-up, etc.)
- ✓Dynamic time slot handling + patient preferences
- ✓Auto-confirmation via text & instant calendar sync
Appointments automatically sync with calendar systems
Set clear appointments with SMS confirmation
Why Choose Tectorial
Customized Solution
Tailored to your practice's exact needs and preferences.
Multilingual Support
Communicate with patients in their preferred language.
24/7 Availability
Take patient calls even when your office is closed.
Comprehensive Features
Automated Call Workflow
- ✓24/7 autonomous outbound calling
- ✓Custom AI agents built per study/office
- ✓Tailored intake scripts for specific eligibility criteria
- ✓Instant call deployment — no need to wait on staff
- ✓Automatic follow-up & retry logic for missed connections
Multilingual Support
- ✓Operates in 30 languages
- ✓Platform UI and dashboard remain in English
- ✓Non-English calls are translated in full for your team
- ✓Users can send calls in any supported language — no fluency required
Smart Summaries & Dashboards
- ✓Call transcripts generated instantly
- ✓Structured outcomes table
- ✓Easy export for screening and documentation
- ✓Admin dashboard to manage call history and outcomes
Integration & Customization
- ✓Custom agents built specifically for each doctor/office/trial
- ✓Works alongside your recruitment team or replaces intake staff entirely
- ✓Designed to be protocol-aware: logic adapts to complex screening pathways
Security & Compliance
- ✓HIPAA-compliant infrastructure
- ✓End-to-end encryption (in transit + at rest)
- ✓Audit logs + activity tracking
- ✓BAA ready to sign with all clients
Operational Efficiency
- ✓Launch trials faster — no need to train staff on new scripts
- ✓Instantly scale patient outreach without hiring
- ✓Predictable cost structure (no hourly staff or overtime)
- ✓Call patients across time zones, anytime
Ready to Transform Your Practice?
Get in touch with us to learn how Tectorial can streamline your patient intake and scheduling process.